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Sending cards in the mail is becoming a lost art, and you’re not alone if you aren’t sure how to fill out an envelope properly. Whether you’re preparing to invite friends to a birthday party, sending a thank-you card for a job interview or mailing invitations for your wedding, here are a few things you should know about how to address an envelope.
Your name and address should always appear in the top left corner of the back of the envelope. You can save time and effort by using a convenient address label instead of writing the information by hand. Choose labels that attract attention, such as red address labels. Bright colors catch the eye and help the recipient immediately see who sent the card or letter.
The name and address of the recipient should be listed halfway from the top of the envelope and slightly to the right-hand-side. Start by writing down the recipient’s first and last name. Adding a prefix such as “Mr.” is appropriate for formal letters. Immediately below the name, write the recipient’s full address (including street address, city, state and zip code or postal code). If you are sending your letter to someone located outside of the country, include the country abbreviation as well.
Abbreviations such as “Attn:” (attention) and “c/o” (care of) should be used when sending professional correspondence, and should be listed directly below the recipient’s name. Using the “c/o” abbreviation is the better option if you don’t know the address of the intended recipient and are sending your letter to one of the recipient’s good friends or family members. When the recipient sees the abbreviation “c/o” followed by another person’s name, they will know you are entrusting them to deliver the letter to the correct person.
Practically everyone will have the experience of sending mail at some point in their lifetime. Although sending a letter or card in the mail may seem foreign to you at first, after a few times you will become more comfortable with the process.