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How to Write A Thank You Note

Many people underestimate the power of a simple handwritten thank you note. These days it seems easy to send a quick email, text message or phone call-they all get the job done, right?
But a handwritten thank you note says more-it says that you went out of your way to sit down and write to those who did something for you. Everyone remembers that old saying that goes something like, “It’s the thought that counts.” Well, a handwritten thank you note has thoughtfulness, sincerity and is the perfect way to express your gratitude to just about anyone and for just about any occasion.

People have been struggling with what to write in a thank you card since before any of us can remember. One thing that we can remember is that we all desire to make a lasting impression and we all like to feel appreciated. No matter how hard it may seem to get started, if you remember these easy step-by-step instructions; you’ll be a pro in writing your own thank you notes.

Step by Step Thank You Note Wording:

Start with a Greeting 
Open your card with a greeting addressing the recipient. ‘Dear,’ is a standard salutation that is commonly used for notes and cards or you may also decide to just use the recipient’s names. One thing to make sure of here, is that you’re using the correct form and spelling of the person’s name and anyone else’s names you might be using in your thank you message.

Examples of thank you greeting:
Dear Aunt Rose and Uncle Joe,
Aunt Rose and Uncle Joe,

How to Say Thank You

Next, it’s your chance to say the two most important words in the card-thank you. Although it seems like two short words, there are many different ways to say thanks. Just remember whom you are speaking to and your own personal style when choosing how to say thanks.

Examples of how to express thanks:
Thank you so much for…
Thanks a million…
Thanks it made my day when…

Talk About Specifics

To make each thank you note a one-of-a-kind it’s important that you add specific detail to your thanks. What exactly is it that you are thanking this person for? There are a lot of occasions that deserve a special thanks. Did they do something more, something that specifically made you feel special? If so, include that in the note. Like we said before, people love to feel appreciated and remember that they might not even know that they made a special impact on you until you say thank you for it. If they gave you a gift, now would be a good time to describe how you’re going to use it. If they threw you a party, tell them what your favorite part was.

Examples of how to add detail:
I can’t wait to use my graduation money to help buy my new laptop for school.
I was so surprised to see all of my friends and family at my party, that day made me feel so special.
Here is a picture of me with my new dorm room goodies. Aren’t they cute?

Mention Them
Mention the next time that you may see them, inquire about something going on in their life or just let them know that they are in your thoughts.

Examples of looking ahead:
I know Samantha had a big game coming up, I hope that went well.
Thinking about you guys always, can’t wait to see you next.
Looking forward to seeing you all again on Thanksgiving, we better start saving room for pies now.

Say Thank Your One More Time

Now, as you begin to close your thank you card, restate your reason for writing the note. Add details to say thanks in a different way.

Examples of how to restate your thanks:
Thanks again for taking the time to meet with me. I am so excited to hear from you and look forward to what the future holds.
We were so happy to have you there for our big day. Thank you again for your generosity and kind wishes.

Give Your Warm Regaurds 
Lastly, just as you addressed the recipient with a salutation in the opening of the card, now is the time to close it. Again, depending on whom you are writing to your closing sign off may very on the personal to formal scale.

Examples of  with your regards
All Best,
With Love,
Many Thanks,
Yours Truly,

12 Sample Thank You Notes

Thank you notes are appropriate after many different occasions. Anyone who throws a party, gives a gift or takes time to do something for you deserves to be appreciated. If someone went out of their way for you it’s nice of you to acknowledge it. There is no event, action or occasion that doesn’t deserve a thanks and just remember that a little bit goes a long way. Your thank you messages don’t have to be two pages long, short and sweet will do the trick. We all appreciate our actions getting noticed, especially when we did something nice for someone. These thank you card templates and examples for various occasions should leave you with zero questions on what to say in a thank you card and will give you some ideas for proper appreciation.

Thank You Note For Gift

Thank you Gift Samples

Dear Aunt Brenda and Uncle Troy,

Thank you so much for thinking of me as I graduate and of course for the cold hard cash. I can’t wait to use the money to decorate my dorm room once I move in. I look forward to visiting with you guys the next time you’re out in California or maybe I will make it out to Colorado soon. Again, thanks for the cash I will send you a picture of my dorm room once I’m all settled in.

Love you guys,

Dear Grandma,

Thanks a bunch for the generous Christmas gift. It made my day to get a handmade quilt that I know I’m going to be using a lot. I can’t wait to see you for dinner next week. Thanks again.


Gift Sample:3


Thank you so much for being a part of our big day. It meant a lot that you flew all the way out here to be with us. Looking forward to hearing from you soon.

Julia and Evan

Wedding Thank You Note

1st Wedding Sample

Dear Allie and Josh,

It was so lovely to see the two of you at our wedding; it’s been so long. Thank you for making the trip out to be with us on our special day. It meant so much to have you there. We’re looking forward to seeing you soon.

Becca and Jacob

2nd Wedding Sample

Dear Uncle John,

Thank you for our new dishware set and for your company on our wedding day. The dishes are already being put to use at the new house and are very much appreciated. We can’t thank you enough for your kindness.

Love you,
Kate and Darren

3rd Wedding Sample

Aunt Laura,

Thank you very so much for your generous wedding gift. As you know, we are saving up for a down payment and your kindness will really help us out. We are so glad that you were a part of our wedding day; it was so special to have you there. Hope the kids are doing well. We are looking forward to catching up with everyone around the holidays.

With Love,
Amanda and Ben

Sympathy Thank You Note Examples

Sympathy Sample: 1

Phil and Family,

The kindness and generosity of good friends like you has been a great help to us during this difficult time. It’s the little things that seem to make our days better. My family and I would like to offer our thanks for the flowers you sent over. Thank you so very much for your loving support.


Sympathy Sample 2

Dear Helen,

There are simply no words that can express our thanks for the love, support and sympathy you have extended during this hard time. It means everything to know that we have friends like you. We are deeply grateful to you.

With Love,
Deanna and Family

Sympathy Sample: 3

Dear Aunt Marla and Uncle Bob,

You have been a rock to my family and I during this time of loss. Your willingness to help with anything needed was a huge comfort. Please know that we are deeply grateful for you.

With Love,

Thank You Note For Baby Shower Examples

Baby Shower Sample: 1

Dear Natasha,

I can’t begin to say enough thanks to you for planning the baby shower of my dreams. It was a day that I will never forget, especially since you made it possible for Grandma Mary to be there. I absolutely loved everything about that day, thanks again for making it happen. Can’t wait for the little one to arrive and know a special person like you.


Baby Shower Sample: 2

Aunt Shelly,

Thank you for attending my baby shower. And thank you for the hand-made bibs and swaddling blankets- we will be using those a lot. We can’t wait to see you guys over the holidays, which are coming up so soon. Anyways, thanks again and love you lots.


Baby Shower Sample: 3

Dear Grandma,

It makes me so happy that you were able to be a part of my baby shower. Thank you so much for the quilt and thoughtful wishes. I can’t wait for the little one to meet her great grandmother. See you for dinner soon.

With Love,

Thank You Note After an Interview Example

Interview Sample: 1

Dear Mr. Yamamoto,

Thank you so much for taking the time to meet with me yesterday and to interview me for the sales position. I enjoyed the opportunity to learn more about the position, to meet with you and to see your offices. As we discussed, I have two years of experience in sales and I believe that my qualifications will make me a strong addition to the team. I am excited about this opportunity to join (organization name) and look forward to hearing from you soon. Please do not hesitate to call or email me if you have any questions or need additional information.

Best Regards,
Donald McMillian

Interview Sample: 2

Dear Mrs. Esquire,

I wanted to let you know how much I enjoyed my recent interview at (organization name.) Please relay my appreciation to the other members of your team whom I had the opportunity to meet.

I was aware of your company’s excellent reputation before my interview and my visit only confirmed my initial impression. I would be pleased to start my professional career here and believe my qualifications would make me a great asset to your team.

Again, thank you for the opportunity and warm hospitality extended to me. I look forward to hearing from you soon.


Elizabeth Swann

Interview Sample: 3

Dear Mrs. Bucher,

I enjoyed talking with you and learning about careers in finance. It was exciting to find out about to successful path of a former USC student. I appreciate you taking the time to meet with me and am excited for the opportunity to join the team at (organizations name.)

I look forward to hearing from you soon.

All Best,
Jeffery Hammond

There’s no need to have a hard time writing thank you cards anymore with our templates and wording ideas. If you need a little added motivation for putting the pen to paper, pick out a style of stationery that you really love. With so many designs to choose from, your thank you cards will not only sound good, but look good too. No matter what the occasion, make sure to show your appreciate with a hand-written thank you note.