When to Send Graduation Announcements

Last Updated: Dec 28, 2017

As the school year comes to a close there are many obligations and events that require your attention. It’s safe to say that June is a busy month for just about everyone. For you and your young scholar, graduation will be here before you know it and we won’t want this big day sneak up quickly.

when to send graduation announcements

Between the ceremony and graduation party celebrations, there are many items to check off the graduation to-do list. Number one on this list should be to get the word out. That’s right, we’re talking about addressing and sending out graduation invitations and announcements and doing so in a timely fashion. Last minute planning can lead to late correspondence that leave your recipients with little or no time to prepare for the celebration (and that’s no good.) Not to mention, planning ahead will save you the stress and last minute rush of preparing your custom graduation announcements featuring inspirational graduation quotes, academic achievements and all the details of the big day.

grad announcements

It’s also important to determine who shall receive an announcement. When it comes to this step, think about the people who have made an important impact on your young scholar’s life. Creating a mailing list and compiling addresses plenty ahead of time will also help to keep things organized and in timely fashion.

Whether it’s high school graduation or college, sending out grad announcements is a fun as well as informative way to mark the big day. These little graduation cards are not only tradition, but can also serve as a memorable keepsake. If you’re debating on sending out senior announcements just remember your friends and family will want to hear the big news. When it comes to your graduation planning experience you may find yourself asking questions like, “When should I send my graduation announcements?” “Who should I send my announcements to?”  “What is the proper graduation announcement wording?” “Where do I even begin?”

The good news is, you’re not alone. We’ve put together some of our best advice for figuring out the who and the when concerning sending graduation announcements.

graduation party invitations

When to Send Out Graduation Announcements?

Graduation announcements should be send out at least two weeks before the event and if they don’t include an invitation, up to six weeks after the event. You may also consider sending out a save the date email three months before the ceremony for good measure  That way you give your recipients enough time to respond, especially if the announcement includes an invitation to the ceremony.

Some high school and university graduation ceremonies only allot students a certain number of tickets. Reserve these for immediate family and grandparents and you can include their graduation ticket and invitation to the ceremony with your personalized announcement.

Although not everyone may be able to attend the ceremony, there is nothing stopping guests from attending your graduation party. If you’re hosting a post graduation ceremony party, consider inserting your party invitation in with your announcement. Including a reply card with postage is also a great way to get quick RSVP’s. . If it is necessary, include a slip that reads ‘no gifts.’

You should also consider how far your announcements have to travel when determining when to send them. Set aside more time for those out of town friends and family who may have to travel for the ceremony. Like we said, June is a busy time for everyone.  For those you see on a daily basis, you can be a tad more lenient with the send date.

graduation party invite

Who to Send Graduation Announcements to?

Once you’ve determined when to send out your announcements, it’s time to decide who should receive one. A good rule to follow is to send an announcement to anyone your family would send a Christmas or holiday card to. We’ve compiled a short list as a guideline for you to follow when determining who to send graduation announcements to: 

  • Close Friends and Family- These folks are a must! They probably already know most of the details for the big day but of course, they would love to show off a stylish announcement on the fridge. No one loves bragging about your accomplishments more then your friends and family.
  • Acquaintances– Like we said, those who you would send a  Christmas or holiday card to should most likely receive a grad announcement as well. If you can find their address somewhere in the house that’s also a great indicator that you should send an invite their way.
  • Tutors, Teachers, Classmates– Don’t forget about the ones who were side by side with the grad through their educational journey. Anyone involved in the grad’s high school or college career should be considered.
  • Ask the Grad– Get a list from the graduate including who they would want to send an announcement to. This way, you can assure that you haven’t overlooked anyone.

When it comes to sending out your announcements-keep in mind the date of the event, don’t forget about the distance of the receiver and make sure you include those recipients’ special to the grad on the guest list. If you need more tips and tricks visit our page on graduation announcement etiquette.